FINANCIAL ADMINSTRATOR

Full Time
  • Post Date: 6 June 2018
  • Apply Before: 6 July 2018
Job Description

Responsibilities: 

1.Financial Administration:

Invoice attorneys and ensure that they pay on time.

 Allocating of expenses to the correct accounts – ensure that there is a source document
for each expense in the correct entity’s name and Vat number.
 Pay monthly suppliers in time. This list must reconcile with the credit list on Pastel.
 Process purchases and manage order system.
 Daily reconciliation of all bank accounts on the financial system Pastel Sage ONE.
 Transfer of the VAT part of income to the SARS savings account.
 Send VAT information by the 15th of every second month to BVSA for control check and
organising of payment before end of month.
 Payment of accounts out of the correct bank accounts of the entities. No expenses may
be paid from wrong entities.
– All agent expenses out of CDK.
– All Teatro expenses out of private account.
– All personal expenses out of private account.
– Expenses regards the building, Berg Street and Mosselbay out of the trust account.
– Investments out of trust account.

2.Payroll and HR Administration

 Process salary information on VIP and pay monthly salaries and commissions.
 PYE deduction from employees’ salaries and commission according to SARS tables.
May only use directives when a valid directive has been received from an agent.
 Pay this PYE on weekly basis over to the SARS bank account.
 Ensure that the monthly statutory payments are done to SARS – correct and in time –
EMP

 Administration of staff leave records and other adhoc HR administration.

3.Rental Financial Administration

 Open savings accounts according the correct article for every rental deposit.
 Process rentals correctly on a daily basis on PROPWORXS.
 Sent monthly statements of transactions to the lessors and the lessees.
 Pay rental commission over to CDK on a monthly basis.
 Receive rental income and pay rent in conjunction with rental agents, correct and in time.
 File rental contracts according to number that refers to every savings account.

4.Financial Management

 Work in conjunction with BVS to ensure that the business has a credible and clean
record at the EAB at all time.
 Formulation and management of the different entities’ bank accounts to ensure that it
remains with in the credit limit at all time.
 Formulation and management of the budgets of the different entities in conjunction with
the CEO.
 Taking initiative and making proposals with regards to the financial processes, controls,
spending and budgeting of the company as support to the CEO.

5.Reporting

Weekly reporting to the CEO with regards to specific critical financial information. The CEO will

give you a detailed outlay of the specific information that is needed on a weekly basis.

Key Competencies:

 Grade 12
 Highly computer literate. Must have good working knowledge of the accounting packages –
Pastel and VIP
 Proficient in Afrikaans and English
 Knowledge of accounting and administrative procedures
 At least 5 years relevant accounting and administrative experience.
 Good communication skills
 Excellent time keeping
 Attention to detail
 Must be driven and take initiative
 Accept responsibility & accountability
 Good organisational skills
 Positive outlook on life
 Teachable and willingness to continuously learn new skills, whether by self-improvement,
training or by attending courses as prescribed by the company.