Executive PA (CR330)

Application deadline date has been passed for this Job.
Full Time
  • Post Date: 11 Nov 2019
Job Description

Our client who is based in Wellington is looking for an Executive Personal Assistant to perform a variety of administrative tasks and support the company’s CEO.

RESPONSIBILITIES

* Act as the point of contact among executives, employees, clients and international stakeholders

* Manage information flow in a timely and accurate manner

* Manage CEO’s calendar and set up meetings

* Make travel and accommodation arrangements for the CEO and for international stakeholders

* Request payments and allocate different expenses as set out by the CEO

* Oversee the performance of other clerical staff

* Act as an office manager 

* Format information for internal and external communication – memos, emails, presentations, reports, newsletters

* Take minutes during meetings

* Screen and direct phone calls and emails and distribute correspondence

* Organize and maintain the office filing system

* Act as organization’s vehicle proxy

REQUIREMENTS

* 3-5 years’ work experience as an Executive Personal Assistant

* Excellent MS Office knowledge

* Outstanding organizational and time management skills

* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

* Excellent verbal and written communication skills (English 1st & Afrikaans 2nd )

* Discretion and confidentiality

* Ability to work independently and at times alone in the office

* Be able to work well under pressure, and open to learn on the job

* Driver’s license

* High School degree

* PA diploma or certification is a plus

SALARY

Negotiable depending on experience 

Please use the following reference number in the subject line of your email:  CR330 when applying for this position. Please submit your CV in Word Format.  Kindly consider your application unsuccessful should you not receive feedback within 1 week.