Office Administrator (CR296)

Application deadline date has been passed for this Job.
Full Time
  • Post Date: 21 Aug 2019
Job Description

Our client, a well-known residential construction company based in Paarl, is looking for an Office Administrator to oversee and implementing Administration aspects.


* General Office Administration / Reception duties

* Organizing and diarising Directors’ Meetings and events

* Printing, scanning and sending all documentation as instructed by Directors

* Upkeep of Hard Copy Filing System for each Project in accordance with Standard Filing Format

* Manage Insurance (Company / Office equipment)

* Liaise with suppliers

* Setting up and management of our Electronic System (Smartsheet) for each project relating to Quotations

* Apply Standard Operating Procedure to obtain Quotations relevant to each project by issuing plans / designs to suppliers and subcontractors

* Verification of Quotations

* Request Quotation approval

* Obtain quotations on Variations

* Check status of Letters of Good standing with Building Industry Bargaining Council (BIBC) of subcontractors

* Keep Material Order Form updated for each Project Manager, and submit orders to suppliers electronically

* Keep our Projects List updated

* Control Delivery Notes

* Attend to Site Handover applications, Water & Electricity Connection, Order Site Boards, and attend to Health & Safety requirements

* Attend to application for Occupation inspections and Occupation Certificates

* Keep key dates updated on required electronic system (Smartsheet)


* Bilingual – Afrikaans & English – excellent communication skills

* Neat, presentable and well-organised

* Computer literate, MS Office (Outlook, Word, Excel)

* Own transport

* Residential Construction related administration experience advantageous



* R8 500 per month

Please use the following reference number in the subject line of your email:  CR296 when applying for this position. Please submit your CV in Word Format, your salary expectation and notice period to Kindly consider your application unsuccessful should you not receive feedback within 1 week.